Meeting Management-The Art of Making Meetings Work

Meeting Management: The Art of Making Meetings Work

1. INTRODUCTION

Meetings come in all shapes and sizes, from the convention to a quick huddle in an office hallway. This one-day program will be concerned with small working meetings–with groups that have a job to do requiring the energy, commitment, and talents of those who participate.

Members of such a group want to get some kind of result out of their time together; solving problems, setting goals or priorities, or simply defining with each other some mutual needs and fears and hopes. At its best, such a group knows what it is about, and knows and utilizes the strengths of individual members.

2. OBJECTIVES

 Understand the value of meetings as a management tool.
 Recognize the critical planning step that makes meeting time more effective.
 Identify the steps to take to create an open and safe forum for discussion.
 Develop and practice techniques for handling counterproductive behaviour.

3. OUTLINE

 The Basics for Effective Meetings
 The Best and the Worst of Meetings
 Holding Meetings
 Preparing for Meetings
 Agendas
 Setting the Place
 Meeting Preparation
 Leading a Meeting
 Your Role As Group Leader
 Process and Content
 What is a Facilitator? Why Have One?
 Key Behaviours for a Facilitator
 How to Control a Meeting
 Difficult Meeting Participants

4. OUR TRAINING METHODOLOGY/PROCESS

This course was designed to deal with practical issues and transfer simple yet useful techniques.

 The program is provided through:
o Lectures;
o Presentations;
o Self assessment tools;
o Case Studies;
o Group work.

 The course encompasses adult education principles and learning styles, that is:
o Knowledge transfer (lecturing);
o Interaction (questioning);
o Participation (discussions);
o Group work (application).

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